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computing:accounts:email:forwarding

Mail Forwarding and Vacation Messages

Mail forwarding from your Physics account

1. using MyPhys

You can set forwarding from physics email to another email address using MyPhys. This forwarding lets you receive any important messages from physics systems (such as quota warnings) even if you don't have a physics email account. The forwarding address specified here in MyPhys takes precedence over any forwarding specified in the webmail system.

To change your directory forwarding address go to the Physics Email Settings page. Enter your Current Physics Password to verify your identity, update your E-mail Forwarding Address, and click Update Account to save your changes.

2. using Webmail filters

Filters set up in webmail can provide closer control; for example you could only forward messages from a particular person; or based on otehr criteria. First log into Physics webmail, then

  • Click on Filters
  • Click Add a New Rule
  • Under Condition click on the box that says Header after the first bullet point, and change it to say All.
  • Under Action choose Redirect to the following email address: and enter your email address in the box that appears.
  • Click Add New Rule at the bottom

note these directions were written for the squirrelmail webmail system, but the newer roundcube interface is similar

Forwarding umn.edu mail to Physics

You can forward your University provided Gmail account to your Physics email address through the following process

  • Log in to your umn.edu gmail account
  • Click the gear in the top right and choose Settings from the drop down
  • Click the tab labelled Forwarding and POP/IMAP, then click Add a forwarding address near the top.
  • Follow the instructions in the Dialogue Boxes

We have another page which has more detailed directions on forwarding from gmail.

If you still have an old-style “gophermail” account, you can set up forwarding by visiting http://dirtools.umn.edu - choose “Set Email Forwarding” and enter your preferred email address.

Vacation (out-of-office) replies

A “vacation” message is sent back to anyone who sends you mail while you are away for any reason. It will only send the reply once to any one person, and it does not reply to mailing lists.

Vacation or out-of-office messages can be set up through the Physics webmail system or using squirrelmail (as long as you are not forwarding your physics mail elsewhere using MyPhys).

squirrelmail

  • Click on Filters
  • Click Add a New Rule
  • Under condition click on the box that says Header after the first bullet point, and change it to say All.
  • Under Action choose Vacation and enter your vacation message (or you can use the standard one which is already supplied).
  • Click Add New Rule at the bottom

To cancel a vacation message:

  • Click on Filters
  • Select the filtering rule you want to delete using the check box
  • Click Delete found after “Action for Selected Rules:”

roundcube

  • Click on Settings
  • Click on Filters
  • OPTIONAL: Click on the Filter set you want default option is roundcube or create a new filter set by clicking the + button on the bottom of the screen
  • Now under the filters tab you can click on the + button on the bottom of the screen (similar to the filter tab's + button).
  • Now a screen will pop up titled Filter definition
  • Give the filter a name - this is what the subject of your auto-reply will be so give it a somewhat descriptive name (“Vacation Auto-Reply” perhaps)
  • Select option you want under For incoming mail: (“All Messages” is likely the best choice)
  • Under execute the following actions: you can select Reply with message from the drop-down menu
  • Now you can write your message in the “message body” box
  • In the “How often send messages (in days)” box enter the number of days you would like this to be active for (eg. the time you will be on vacation)
  • Once you are done click Save at the bottom of the screen

To cancel a vacation message:

  • Click on Settings
  • Click on Filters
  • Click on the Filter set you want default option is roundcube or create a new filter set by clicking the + button on the bottom of the screen
  • Now under the filters tab you click on the filter you want to delete then click the cog icon then click delete button.
computing/accounts/email/forwarding.txt · Last modified: 2016/07/18 08:41 by bren