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graduate_handbook:physics_graduate_policies [2018/04/04 14:33]
vinals [Graduate Written Examination Policy]
graduate_handbook:physics_graduate_policies [2019/06/13 13:57] (current)
vinals
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 The oversight of the graduate program in Physics has been delegated by the Physics Graduate Faculty to the Graduate Education Committee. The Director of Graduate Studies acts as an ex-officio member of the Graduate Education Committee. Requests for exceptions to the stated policies, or suggestions for policy changes should be directed to the Graduate Education Committee either through its Chair, or through the Director of Graduate Studies. The Committee will consider such requests and suggestions and either take action itself or, as necessary, forward them with a recommendation to the Physics Graduate Faculty for action. The oversight of the graduate program in Physics has been delegated by the Physics Graduate Faculty to the Graduate Education Committee. The Director of Graduate Studies acts as an ex-officio member of the Graduate Education Committee. Requests for exceptions to the stated policies, or suggestions for policy changes should be directed to the Graduate Education Committee either through its Chair, or through the Director of Graduate Studies. The Committee will consider such requests and suggestions and either take action itself or, as necessary, forward them with a recommendation to the Physics Graduate Faculty for action.
 +
 +===== Requirements for satisfactory progress in the graduate program =====
 +
 +^ Requirement ^ Remedy for non compliance ^
 +| GWE passed at the end of the first year | One more chance at the end of the second year. Student should complete requirements for M.Sc. before the second attempt |
 +| Minimum GPA in graduate core classes of 3.3 | Classes need to be retaken to resolve the issue by the end of the second year |
 +| Minimum cumulative GPA of 3.0 | One year probationary period, not extensible. New classes counting towards the degree need to be taken to raise the cumulative GPA above 3.0 |
 +| Oral Preliminary Exam passed by the end of the third year | Adviser may petition for a six month extension |
 +| Satisfactory annual report of progress by Oral Committee for TA appointment renewal | No Teaching Assistant appointment beyond the third year will be offered unless a positive statement of progress is made within the three months prior to the first appointment in any twelve month period |
 +| Degree completed in a maximum of 8 years | Petition before the University is possible for a one year extension. Follow University guidelines |
 ===== Financial Support Policy ===== ===== Financial Support Policy =====
  
 1. The financial aid resources of the School of Physics and Astronomy consist of teaching assistantships ("TA appointments"​),​ research assistantships ("RA appointments"​),​ Graduate School Fellowships awarded to the School for stipends and tuition, and a few Endowed Graduate Fellowships. RA appointments are granted by individual faculty members supported by research funds, and are subject only to review by the School Head. Such appointments are contingent on the availability of research funds. Other appointments are made by the Director of Undergraduate Studies (TA appointments),​ or faculty committees acting through the Director of Graduate Studies (DGS). They are all reviewed by the School Head. From time to time, the School may nominate students for various other awards. These recommendations are made on a merit basis, and are subject to the policies of the particular award. 1. The financial aid resources of the School of Physics and Astronomy consist of teaching assistantships ("TA appointments"​),​ research assistantships ("RA appointments"​),​ Graduate School Fellowships awarded to the School for stipends and tuition, and a few Endowed Graduate Fellowships. RA appointments are granted by individual faculty members supported by research funds, and are subject only to review by the School Head. Such appointments are contingent on the availability of research funds. Other appointments are made by the Director of Undergraduate Studies (TA appointments),​ or faculty committees acting through the Director of Graduate Studies (DGS). They are all reviewed by the School Head. From time to time, the School may nominate students for various other awards. These recommendations are made on a merit basis, and are subject to the policies of the particular award.
  
-2. It is the policy of the School to support all graduate students making ​good academic progress on a 1/2 time basis. However, the resources available to the School may not permit such support in all cases. Thus, the School will generally allocate the available resources according to the policies specified here.+2. It is the policy of the School to support all graduate students making ​satisfactory ​academic progress on a 1/2 time basis. However, the resources available to the School may not permit such support in all cases. Thus, the School will generally allocate the available resources according to the policies specified here.
  
 3. Except in unusual cases, financial support for entering graduate students who do not receive fellowships will be in the form of a 1/2 time TA appointment. The TA appointment will be renewed for a second year subject to satisfactory academic progress by the student, and satisfactory performance of the required TA duties. Satisfactory academic progress does not require passing the graduate written examination during the first year. Graduate students who enter the program without financial aid, but who pass the graduate written examination will be treated in succeeding years as if they had entered with a 1/2 time TA appointment. 3. Except in unusual cases, financial support for entering graduate students who do not receive fellowships will be in the form of a 1/2 time TA appointment. The TA appointment will be renewed for a second year subject to satisfactory academic progress by the student, and satisfactory performance of the required TA duties. Satisfactory academic progress does not require passing the graduate written examination during the first year. Graduate students who enter the program without financial aid, but who pass the graduate written examination will be treated in succeeding years as if they had entered with a 1/2 time TA appointment.
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 6. Extensions or variations to the timetable given in the previous paragraphs may be granted by the Graduate Education Committee only in exceptional cases such as extended illness, leaves of absence, etc. 6. Extensions or variations to the timetable given in the previous paragraphs may be granted by the Graduate Education Committee only in exceptional cases such as extended illness, leaves of absence, etc.
  
-==== Assignment of M.S. and Ph.D. Committees ====+===== Assignment of M.S. and Ph.D. Committees. Dissertation defense =====
  
-1. For the M.S. degree, a committee is required to review the thesis (Plan A) and to administer a final oral examination (Plans A and B). This committee consists of three members, one of whom must represent the minor field.+1. For the M.Sc. degree, a committee is required to review the thesis (Plan A)and to administer a final oral examination (Plans A and B). This committee consists of three members, one of whom must represent the minor field or be outside of the major field of the thesis/​project.
  
-2. For the Ph.D. degree, ​an initial committee is required to administer the preliminary oral examination and second ​committee reviews the dissertation and administers the final examination. ​Usually these committees have the same membership, but that is not required and may change based on various considerations. ​ These committees ​consists of four members: the adviser, a theorist and an experimentalist from the major field of research, and a member from outside the Physics Graduate Program. The outside member may be from the Minnesota Institute for Astrophysics or from the Program in the History of Science, Technology and Medicine, if that person is able to represent the minor field.+2. For the Ph.D. degree, a committee reviews the dissertation and administers the final examination. ​The committee ​consists of at least four members: the adviser, a theorist and an experimentalist from the major field of research, and a member from outside the Physics Graduate Program. The outside member may be from the Minnesota Institute for Astrophysicsor from the Program in the History of Science, Technology and Medicine, if that person is able to represent the minor field.
  
-3. The Director of Graduate Studies ​will nominate the committee members ​in each case after receiving suggestions from the student and the adviser.+3. The student in consultation with the adviser ​will nominate the committee members. The committee will be submitted for approval to the DGS.
  
-4. At least one member of the Committee must have a physics specialty area (condensed matter, nuclear, etc.) which is outside of the specialty area of the student.+4. The adviser cannot serve as the chair of the committee.
  
-5. The adviser cannot serve as the chair of the committee.+5. The required steps for scheduling ​the final defense are given in the following [[https://​onestop.umn.edu/​academics/​doctoral-oral-exam-scheduling|Graduate School Page]].
  
-6. The Director of Graduate Studies may make last-minute substitutions due to absence or illness using the above criteria. The Graduate School must approve of these substitutions.+5. The Director of Graduate Studies may make last-minute substitutions due to absence or illness using the above criteria. The Graduate School must approve of these substitutions.
  
-==== Preliminary Oral Examination ====+6. Instructions for [[https://​onestop.umn.edu/​academics/​thesisdissertation-submission-and-formatting|dissertation submission and formatting]].
  
-Third year, six month extension by petition.+===== Preliminary Oral Examination =====
  
- The committee consists of  four members, three from Physics and one from outside Physics ​ (for example, MIfA, EECS, CEMS, etc.). If there is a minor, ​the outside member should ​be from the minor field ​Beside ​the adviser, there should be both an experimental and theoretical faculty member in the student's subfield ​of physics.+The Preliminary Oral Examination ​is the last exam that needs to be passed before ​the student is formally admitted to Ph.D. candidacy. The exam must taken by all Ph.D. students before ​the end of the third year. The goal of the exam is to determine whether a student has acquired enough knowledge to begin productive thesis-level research. The exam includes ​an oral defense of thesis prospectus, with demonstration that the student ​has a reasonable plan for the thesis, as well as general knowledge ​of physics ​principles pertinent to the chosen field of research.
  
-At the end of the examinationthe Committee has three options: passpass with reservations ​and failPass with reservations means that the student will need to do some specific work in order to lift the reservations. The nature ​of the work will be communicated ​to the student in writing within one week after the examination If the student ​does not pass the examination10 weeks have to elapse before ​retake. Decisions ​of the Committee must be approved by at least a 3 to 1 vote.  For more detailscheck http://www.catalogs.umn.edu/​grad/​gen/​phd.html.+A preliminary Oral Examination committee needs to be set up by the student in consultation with the adviser. The committee consists of at least four members, three from Physics and one from outside Physics (for exampleMIfA, EECS, CEMS, etc.). If there is a minor, the outside member should be from the minor field. Beside the adviser, there should be both an experimental ​and a theoretical faculty member in the student'​s subfield of physicsNote that the adviser cannot be the committee chair. 
 + 
 +The exam is based on a concise written summary ​of a proposed PhD research project which may ultimately form the basis for the Ph.D. thesis. The recommended length is between 10 and 15 pages (double spaced). It should ​be given to all the committee members at least two weeks before ​the examNote that this summary ​does not have to contain any original research done by the studentalthough it may have preliminary results. The exam begins with presentation ​of the summary, which should last no more than 20 minutesalthough questions during this part may extend this time periodThe presentation is followed by questions from the committeeThe balance of the exam should consist of questions suggested by the research summary and how it fits into the general framework of physics, but not necessarily confined to the narrow research area
  
 The examination should not exceed 90 minutes. ​ The examination should not exceed 90 minutes. ​
  
-The exam is based on a concise written summary ​of a potential PhD research projectwhich may form the basis for the Ph.D. thesis.  ​The recommended length is between 10 and 15 pages (double spaced). It should ​be given to all the committee members at least two weeks in advanceThis summary is written in close consultation with the adviser. The oral is not scheduled until the adviser agrees that it is ready for close examination. Note that this summary does not have to take the form of a thesis proposal, nor need it contain any original research done by the studentThe exam begins with a presentation ​of the summary, which should last no more than 20 minutes, although questions during this part may extend this time period. The presentation is followed by questions from the committee. The balance of the exam should consist of questions suggested ​by the research summary and how it fits into the general framework of physics, but not necessarily confined ​to the research area. The courses listed on the Degree Program form the basis for this general part of the exam.+At the end of the examination, the Committee has three options: pass, pass with reservations and fail. Pass with reservations means that the student will need to do some specific work in order to lift the reservations. The nature of the work will be communicated ​to the student ​in writing within one week after the examinationIf the student does not pass the examination, 10 weeks have to elapse before one allowed retakeDecisions ​of the committee ​must be approved ​by at least a 3 to 1 vote.
  
-1. Under normal circumstances,​ students should pass the Preliminary Oral Examination by the end of their third year.+Requirements:​
  
-2. Students may not schedule the preliminary oral examination with the Graduate School until they have passed the graduate written exam and have an approved Graduate Degree Plan on file. Since approval may require some time, students are advised to file their Plans as far as possible in advance of the time at which they wish to take the preliminary oral examination. The specific time of the examination must be scheduled with the Graduate School at least two weeks in advance.+1. Students should pass the Preliminary Oral Examination by the end of their third year. 
 + 
 +2. Students may not schedule the preliminary oral examination with the Graduate School until they have passed the graduate written exam and have an approved Graduate Degree Plan on file. Since approval may require some time, students are advised to file their Graduate Degree ​Plans as far as possible in advance of the time at which they wish to take the preliminary oral examination. The specific time of the examination must be [[https://​onestop.umn.edu/​academics/​doctoral-oral-exam-scheduling|scheduled]] with the Graduate School at least two weeks in advance.
  
 3. A student who fails the preliminary oral examination must wait at least 10 weeks before retaking it. Only two attempts to pass the examination will be allowed. 3. A student who fails the preliminary oral examination must wait at least 10 weeks before retaking it. Only two attempts to pass the examination will be allowed.
  
-4. If student ​is judged to have passed ​the preliminary oral examination with reservations,​ the student ​will receive a letter from the chair of the committee ​within ​one week of the examination indicating what needs to be done to lift the reservations. ​Copies ​of this letter ​should ​be sent to the Graduate School and to the Director of Graduate Studies. When the reservations ​are lifted, a letter ​should be sent by the chair of the committee to the studentagain with copies to the Graduate School and the Director ​of Graduate Studies, indicating that the reservations ​have been lifted.+4. If the student ​passes ​the examination with reservations,​ the student ​is informed immediately,​ but the committee ​is permitted ​one week in which to convey its reservations to the student in writing, informing the student ​of the steps that must be taken to remove them, as well as a deadline by which the committee expects ​the reservations ​to be removedA copy of this letter ​must be sent to the GSSP along with the Preliminary Oral Examination Form. When the student has satisfied the committee'​s ​reservations,​ a second ​letter ​or email informing ​the student and GSSP that the reservations have been removed and that the student may proceed toward the degree is also required. The committee ​chair should write both letters. The final oral examination may not be scheduled until GSSP has received a copy of the letter indicating that the reservations have been removed. If the committee ​members disagree as to whether ​the reservations have been satisfactorily removed, the committee chair asks for another vote, the results ​of which are subject to the same voting proportions as the initial vote. A student who is unable to satisfy the committee'​s ​reservations ​may be terminated from doctoral candidacy and from the graduate program.
  
 5. Students must pass the preliminary oral examination at least one semester before receiving their Ph.D. degree. 5. Students must pass the preliminary oral examination at least one semester before receiving their Ph.D. degree.
  
-==== Grading Policy ====+===== Grading Policy ​=====
  
-1. At least two-thirds of all credit hours in an M.S. or a Ph.D. program must be taken on an A-N basis.+1. At least two-thirds of all credit hours in an M.Sc. or a Ph.D. program must be taken on an A-N basis.
  
-2. There are no formal grading restrictions on 8xxx level courses; however, an adviser may require a student to take at least one 8xxx course in the student'​s sub-field on an A-N basis.+2. There are no formal grading restrictions on 8000 level courses; however, an adviser may require a student to take at least one 8000 course in the student'​s sub-field on an A-N basis.
  
-3. The required core courses ​Physics ​5001/2 and 5011/2, if they are used on an M.S. or a Ph.D. program, must be taken on an A-N basis.+3. The required core courses ​PHYS 5001/2 and 5011/2, if they are used on an M.S. or a Ph.D. program, must be taken on an A-N basis.
  
 4. Instructors must clarify to students during the first two weeks of classes the standards of performance required under both the A-N and S-N grading systems. 4. Instructors must clarify to students during the first two weeks of classes the standards of performance required under both the A-N and S-N grading systems.
  
-==== Criteria for Registration Warnings and Holds ====+===== Criteria for Registration Warnings and Holds =====
  
 Registration warnings and holds may be issued for the following reasons: Registration warnings and holds may be issued for the following reasons:
  
-1. GPA below 3.3 for Ph.D students and 2.8 for M.S. students.+1. GPA below 3.3 in required core courses, or cumulative GPA below 3.0 for Ph.D students and 2.8 for M.S. students.
  
 2. More than 6 credits of "​Incomplete."​ 2. More than 6 credits of "​Incomplete."​
  
-3. No approved M.S. program (for M.S. students) by the end of the third semester+3. No approved M.Scgraduate degree ​program (for M.Sc. students) by the end of the third semester.
- +
-4. No approved Ph.D. program (for Ph.D. students) by the end of the third year. +
- +
-5. No submission of a Ph.D. Thesis Title Form by the beginning of the second semester following the passing of the preliminary oral examination.+
  
 +4. No approved Ph.D. graduate degree program (for Ph.D. students) by the end of the third year.
  
graduate_handbook/physics_graduate_policies.1522870438.txt.gz · Last modified: 2018/04/04 14:33 by vinals