====== Telecon Notes March 14, 2018  ======

Attendance: Shaul, Charles, Julian, Lloyd, Amy, Dave

Notes by: Karl

=== Agenda:===

  *  May Workshop (all); [[https://docs.google.com/spreadsheets/d/1kIxWWhZd0Kv-Nt9KnJ-9YyNdxTt8SMUxaMoF6-QWgZU/edit#gid=0|Program google sheet]]
    * {{:private:conference_policies_final.pdf|Conference, workshop, collaboration meeting}};
    * [[https://asd.gsfc.nasa.gov/luvoir/events/events/|The STDT Example]]
    * S4 Decadal Prep: Update from Michigan; does that affect the workshop (Lloyd? , Julian?)
  * TeamX Sessions: next two weeks
    * TeamX reports to SOMA (Shaul)

=== Notes: ===

May workshop
  * conference / not conference.  NASA requires 3 months forcasting for a 'conference'.  Issues for Brendon, Roger, maybe others.
    * LUVOIR meetings are similar and not conferences. Main difference was all LUVOIR meetings were under same webpage as their telecons, so avoided the issue.
    * Now linked our workshop through wikipage. Plan to remove main workshop page and put everything under wiki.
      * Talked to Rita S. at headquarters and looks reasonable to get this changed. Filling out a form through Rita and she'll pass this to final determiners at headquarters.
    * CL: NASA is sometimes opaque. But framing this as 'working meeting' makes sense. Possible pushback due to number of attendees.
  * Connecting to broader community. For decadal, astro connection is important.  Also galactic science connections and neutrino science connections.
    * Worth attending other meetings and talking about PICO (e.g. for galactic science meetings)
    * Lloyd: go find them and talk, rather than setting up a special session (like at AAS) and expecting them to come to us.
    * SH: should we have a main conference contact? To field suggestions of conferences
      * LK: Can do this. Look at emails of options and forward them to appropriate speaker options.
      * SH: will also talk to Nick about what connections he knows, especially with S4.
    * SH: note that after Jan. we'll have little money to fund travel. Most money for travel will be now to December.
  * Program finalizing:
    * status of Tracy and fundamental physics talk?
    * **Lloyd/Dan** to finalize with Tracy and finalize Cosmic Birefringence
    * Galactic/Extrgalactic
      * Nick with final panel invited will check with him
      * Sky models will be covered by Brendan or Clem
    * Tech panel being set by Shaul
    * Thursday morning:
      * Suzanne is a yes. Lloyd moderating.  Shaul/LLoyd to finalize panel today.
      * Shaul to reach out to Scott D.
      * Intro talk about process?
        * Suggestions for person? John C.? --Shaul contact him. He served on previous panel.
          * Josh Frieman was on last panel also.
          * Mike Turner
          * S4 process was talked about by John C.

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E-mail from Lloyd

Decadal Survey timeline, [[https://cmb-s4.org/CMB-S4workshops/index.php/File:CMB-S4_DecadalPlanning_v2.pdf|from John C’s S4 presentation]]

  * Fall 2018: Survey Chair selected (could be much sooner) 
  * Early 2019: Survey Committee finalized and approved 
  * Early 2019: 1st survey meeting, scope and date set for white papers 
  * Mar 2019: Short “white papers” due: - We need to submit CMB-S4 Overview white paper, i.e., killer science case, readiness, w/ cost estimate and schedule - We also want to encourage submission of additional science white papers that support CMB-S4 
  *  Spring 2019: Survey requests additional input from selected projects - We need to have detailed CMB-S4 science and project description ready, what we are referring to as the “Decadal Survey Conceptual Design Report”

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TeamX next 2 weeks.
  * Instrument next week (3 days)
  * Mission week after
  * Input from TeamX to independent cost estimator (ICE)
    * Reservations taken to NASA.
    * Plan is TeamX to ICE (with TeamX having been briefed that goals of this TeamX is slightly different)
    * We can also add narrative to these slides.
      * 'rebuttal' was word used. but just explanation and added information is more Shaul's thought.
  * Hoping to iterate with TeamX and their slides to send correct message to ICE.
    * AT: this is a reasonable expectation. Matches my conversations with TeamX.  Have talked to TeamX folks about different audience for slides this time around.