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--- computing:accounts:email:shared [2014/04/07 12:03] – adam
+++ computing:accounts:email:shared [2016/02/01 11:26] (current) – allan
@@ Line 6: / Line 6: @@
 {{indexmenu>:computing:accounts#1}}
 </box>
-====== Shared Mailboxes ======
+====== Shared Mail folders ======
-We can set up **shared mailboxes** - mailboxes where more than one person can have access - for special purposes such as workshops, conferences, etc. You access the mailbox using your regular physics mail account, rather than having a separate username and password.
+The email system lets you share access to mail folders with other people.
-<note>Shared mailboxes are a feature of the Physics email system. You cannot access them using gmail
+In addition, we can create specific **shared mailboxes** which have their own email address, for special purposes such as workshops, conferences, etc. You access the mailbox using your regular physics mail account, rather than having a separate username and password.
+===== Sharing your own folders =====
+You can share your own folders, or change access to other shared mailboxes which you control.
+The simplest way to do this at present is to install the Thunderbird **Imap-ACL-extension** (ACL stands for "Access Control List").
+Open the "plugins" menu in Thunderbird; then searching for "ACL" should find the correct plugin to install.
+Once installed (and after restarting thunderbird), right click on a folder and choose "Properties". There's now a new "Sharing" tab, which lets you change the folder permissions.
+Another menu entry, "Edit -> Imap-ACL -> List of all ACLs", lets you see (and optionally change) all ACLs defined on your folders.
+//More information to follow///
+===== Subscribing to shared mailboxes =====
+<note>
+Shared mailboxes are a feature of the Physics email system. You cannot access them using gmail. If you don't normally use Physics email, you will find webmail (roundcube) the easiest way to access any shared folders.
 </note>
-===== Using Thunderbird =====
+==== Webmail (roundcube) ====
-By default, Thunderbird stupidly hides your shared mailboxes. If you only want to make specific folders visible, follow these directions:
+To setup [[https://mail.physics.umn.edu/|roundcube webmail]] so it displays your shared mailboxes:
+  * Click on the Settings button on the top of the main window
+  * Under the Settings column click on Folders
+  * Once in the folders menu you may check/uncheck the **Subscribed** button to manage your shared mailboxes
+==== Thunderbird ====
+By default, Thunderbird doesn't display available (but unsubscribed) shared mailboxes. If you only want to make specific folders visible, follow these directions:
   * Right-Click your Inbox, then click the **Subscribe** option
@@ Line 33: / Line 60: @@
   - Select "OK" twice to exit out of the prompts and save changes
-===== Using Webmail (squirrelmail) =====
+==== Webmail (squirrelmail) ====
-Steps to setup Webmail so it displays your shared mailboxes:
+To setup squirrelmail (the older webmail system) so it displays your shared mailboxes:
   * Click on the **Folders** link at the top of the main window
   * Go to the bottom of the Folders page to the **Unsubscribe/Subscribe** area
@@ Line 41: / Line 68: @@
 The shared mailboxes should now appear in the left pane under Inbox.

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