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--- computing:accounts:email:ugmail [2013/01/23 16:10] – kdesai
+++ computing:accounts:email:ugmail [2016/02/08 12:05] – allan
@@ Line 1: / Line 1: @@
-====== University GMail Accounts: About and Forwarding From ======
+===== Forwarding UMN Gmail to Physics =====
-====== UMN Gmail switch for Physics Mail Users ======
+First please note that gmail is the official university email system, and as such receives a much higher support level than the "best effort" Physics system.
-For those people in the Department who do not use their umn.edu email accounts directly, information about the U's Gmail transition is below.
-====Common Questions====
+Having said that, for anyone who wants to forward umn.edu email to Physics....
-**What is this switch?**
-The University Office of Information Technology signed a contract with Google to manage central (@umn.edu) email. Physics will continue to run independent email servers.
+  - Log in to your umn gmail account: http://mail.umn.edu
+  - Click the "cog" icon at top-right of the page. A menu will appear, select "Mail Settings"
-**How does this affect you?**
-If you do not use your @umn.edu account, instead using your @physics.umn.edu account (or @astro.umn.edu), nothing will change for you. You **will** need to re-set your email forward preferences after converting however.
-**Does my e-mail address change?**
-No. If your e-mail account was JohnDoe@umn.edu while the University was using GopherMail, it will stay JohnDoe@umn.edu when you move to Google.
-**To which Google products do I have access?**
-For that information, see [[http://www.oit.umn.edu/google/questions-answers/index.htm|the University's FAQ on Google Apps at the University]]
-====Transitioning Your Forwarded Account to Google====
-  - [[http://www.oit.umn.edu/google/transitioning-gmail/index.htm|Prepare your umn account for transition.]]
-  - [[http://www.oit.umn.edu/google/getting-started/index.htm|Follow the directions in 'Signing Up for Google Apps']]. (If you do not this, it will be done automatically for all eligible people at the University on Nov 16th!)
-  - Log in to your new University Gmail account: http://mail.umn.edu
-  - **Warning: Do not set up the forwarding below if you already forward mail from your physics email account to your umn.edu account, or you will cause a loop and lose mail!**
-  - Click the spoke icon at top-right of the page. A menu will appear, select "Mail Settings"
   - Select the "Forwarding and POP/IMAP" tab
   - Click the "Add a Forwarding Address" button
-  - Enter your physics (or astro) email address and click "ok"
+  - Enter your physics email address and click "ok"
   - Select the 'Forward a copy of incoming mail to...' option and select your forwarding address from the drop-down menu.
   - Select the action you'd like your messages to take from the drop-down menu. You can choose to keep Gmail's copy of the message in your inbox, or you can send it automatically to All Mail or Trash.
   - Click Save Changes.
+<note warning>
+**Warning: Do not set up the forwarding above if you already [[https://www.physics.umn.edu/resources/myphys/physacct_email.html|forward mail from physics email to umn.edu]], or you will cause a loop and lose mail!**
+</note>
+----
+<note>
+What follows are some **outdated** instructions on how to tell Google to also forward spam - many people requested this, to avoid having to check the gmail spam folder, but changes made to the UMN mail service during January 2016 causes issues with this approach - namely that any forwarded spam which is then rejected by the physics system causes the umn system to send //you// a delivery failure message. We regard this as a poor configuration choice by umn, but are unable to change the behavior.
+We now recommend **not to forward spam** from gmail, and instead periodically check your gmail spam folder to make sure nothing is incorrectly categorized.
+</note>
+Next, you can optionally set up so that gmail does not put anything into the Spam Folder, and instead forwards on "spam" messages to the address that was set up above.
+This is only useful if you don't want to trust gmail's spam detection, or to periodically check your gmail "Spam" folder. **If you have the filter below defined, please delete it**
-Next, we will set up so that the University Gmail does not put anything into the Spam Folder. This will prevent legitimate emails being marked as spam, however it also means that **ALL SPAM MESSAGES, INCLUDING PHISHING E-MAILS AND HOAXES** will now be sent to your @physics.umn.edu (or @astro.umn.edu) e-mail address. As always, remember that all reputable websites will not ask you for secure information (password, name, DOB, SSN, address, etc.) through e-mail and practice safe browsing.
+  - First, go into your gmail settings.
+    - {{:computing:accounts:email:settings.png|}}
+  - Next, click 'Filters'
+  - Click 'Create a new filter'
+  - Set it up as follows:
+      - Fill the box as follows:
+        - {{:computing:accounts:email:spamfilter1.png|}}
+      - Then click "Create Filter with this Search"
+      - A warning will pop up, click 'Ok'
+      - Check the box next to "Never send it to Spam"
+      - Click "Create Filter"
+  - Now you can log out and all mail will be forwarded

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