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--- computing:accounts:email:ugmail [2013/05/29 16:27] – rubin
+++ computing:accounts:email:ugmail [2016/02/08 12:06] (current) – allan
@@ Line 1: / Line 1: @@
-====== University GMail Accounts ======
+===== Forwarding UMN Gmail to Physics =====
-For those people in the Department who do not use their umn.edu email accounts directly, information about the U's Gmail transition is below.
+First please note that gmail is the official university email system, and as such receives a much higher support level than the "best effort" Physics system.
+Having said that, for anyone who wants to forward umn.edu email to Physics....
-=====Forwarding UMN Gmail to Physics Mailbox=====
+  - Log in to your umn gmail account: http://mail.umn.edu
-  - Log in to your new University Gmail account: http://mail.umn.edu
+  - Click the "cog" icon at top-right of the page. A menu will appear, select "Mail Settings"
-  - **Warning: Do not set up the forwarding below if you already [[https://www.physics.umn.edu/resources/myphys/physacct_email.html|forward mail from your physics email account]] to your umn.edu account, or you will cause a loop and lose mail!**
-  - Click the spoke icon at top-right of the page. A menu will appear, select "Mail Settings"
   - Select the "Forwarding and POP/IMAP" tab
   - Click the "Add a Forwarding Address" button
-  - Enter your physics (or astro) email address and click "ok"
+  - Enter your physics email address and click "ok"
   - Select the 'Forward a copy of incoming mail to...' option and select your forwarding address from the drop-down menu.
   - Select the action you'd like your messages to take from the drop-down menu. You can choose to keep Gmail's copy of the message in your inbox, or you can send it automatically to All Mail or Trash.
   - Click Save Changes.
-  - Next, we will set up so that the University Gmail does not put anything into the Spam Folder and instead forwards on spam messages to the e-mail address that was set up above.
-  - First, go into settings.
+<note warning>
+**Warning: Do not set up the forwarding above if you already [[https://www.physics.umn.edu/resources/myphys/physacct_email.html|forward mail from physics email to umn.edu]], or you will cause a loop and lose mail!**
+</note>
+----
+<note>
+What follows are some **outdated** instructions on how to tell Google to also forward spam - many people requested this, to avoid having to check the gmail spam folder, but changes made to the UMN mail service during January 2016 causes issues with this approach - namely that any forwarded spam which is then rejected by the physics system causes the umn system to send //you// a delivery failure message. We regard this as a poor configuration choice by umn, but are unable to change the behavior.
+We now recommend **not to forward spam** from gmail, and instead periodically check your gmail spam folder to make sure nothing is incorrectly categorized.  **If you have the filter below defined, please delete it**
+</note>
+Next, you can optionally set up so that gmail does not put anything into the Spam Folder, and instead forwards on "spam" messages to the address that was set up above.
+This is only useful if you don't want to trust gmail's spam detection, or to periodically check your gmail "Spam" folder.
+  - First, go into your gmail settings.
     - {{:computing:accounts:email:settings.png|}}
   - Next, click 'Filters'

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