computing:department:print:scanning [School of Physics and Astronomy Wiki]

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====== Scanning Instructions ======
<note>
We recommend you always scan documents //to your own email address// rather than direct to other people, as otherwise you will have no confirmation that they arrive</note>

===== Scan using Physics Xerox copiers =====

To scan using the Xerox copiers (Tate 145 and 335; PAN 211 and 411):
  * Press the "Services Home" button and select the "Copy" option
  * Select required features: reduce/enlarge, 2-sided, color, etc
  * Enter recipient email address(es)
    * You can type all or part of someone's name, and hit "Search" to retrieve their email from the Physics directory
  * Press "Start" to scan your documents from the input tray.

===== To scan using a Toshiba eStudio copier =====

To scan to email using the eStudio copiers (FTPI 431, MIFA 358, PAN 311):
  * Load your document into the document feeder, or place on the scanner glass.
  * Enter your department code on the touch screen, and hit the "SCAN" button.
  * Press the [SCAN to EMAIL] button on-screen.
  * Enter the email address - hit the "Email to" button.  Note: The default display is the copier internal directory (which is unused) - either hit "E-mail address" to enter an address using the on-screen keyboard, or "Search" to find an address in the department directory.
  * After entering your address, hit the "Return" button to return to the main email screen.
  * Select among scan types (PDF, TIFF-multi, TIFF-single)
    * Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. //The default setting is monochrome.//
  * Hit "Enter" to return to the main scan screen.
  * Press "Scan!" to scan your document.

==== Changing Default Scan Settings (such as scan size) ====

To change your default scan settings to avoid getting really big files for simple text-only documents, do the following:
  * Sign in with your dept code
  * Press the 'User Functions' button
  * Click the "user Tab" using the touch screen
  * Select "Scan"
  * Now arrow down until you see page 5/5 and the 'Resolution' box
  * If you usually scan text-only documents and are getting very large files, set Resolution to 200dpi and 'Text' only

==== Changing Scan Settings for Your Current Scan Session ====

The above directions will change your scan settings for every log in with that ID number. If you want to change your scan settings for only your current log-in session, do the following:
  * Press "Scan" button on the control panel using a button on the right-hand panel
  * Click the 'Scan Setting' text in the right-hand-side of the display that pops up
  * Now you can specify the resolution on the first screen (page 1/3)
  * Press 'Original Mode' and it will pop up with a box of scan types. If it's just text, you can select 'Text', otherwise 'Text/Photo', etc.


===== To scan using the HP Digital Senders =====

This is a touch-screen device - most or all interaction is through the screen.
  * Load a document in the document feeder
  * Select "e-mail" from the menu on the touch screen
  * Enter "From", "To" and "Subject".
  * select "OK"
  * Select "Settings"
  * Choose options such as duplex, color and file type and select "OK"
  * Press the "Start" button. 

The device will attempt to look up email addresses from the online Physics Directory, as you type.

The Digital Sender can scan both sides of a double-sided document.

<note>
If you find your scanned page has streaks or lines on it, especially when using the sheet feeder
  * check the transparent "window" on the rear bottom of the scanner lid. Often a loose scrap of paper will get lodged here and cause a line on pages scanned through the document feeder.
  * if that doesn't resolve it, check/clean the document glass
</note>
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