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--- dgs_advice:oral_exam [2017/11/12 16:56] – [What do you have to do before the Oral Exam] vinals
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-====== Preliminary Oral Exam ======
-Here is some information about the preliminary oral exam.
-==== Why is it important? ===
-  * Once you pass your the exam, you are officially admitted into our PhD program. At this stage, you will also have a research adviser who will guide you to completion of the Ph.D. degree.
-  * Only after you pass the oral exam, you can register for thesis credits (you need 24 of them before you complete your degree).  And after you finish taking thesis credits (you need at least two semesters to do so), you will reach "ABD status" (All But Dissertation).
-==== How to choose committee members ====
-Officially, the DGS chooses your committee members, but you need to come up with a reasonable committee in consultation with your adviser (see guidelines below). Ask faculty if they can serve on your committee, and then submit the list online. Remember that you need at least one theorist, one experimentalist, and one member from outside Physics. This is for a total of at least four members, including your adviser.
-Committee members don't just judge you during the exam.  They can also be resources to you besides your adviser.  If you have some sort of difficulty with your adviser, this aspect of committee members becomes more important.  So choose those who could be helpful in case you need it.
-==== Timing of Oral Exam ====
-  * The Oral Exam needs to be passed before the end of the third year in our program, but you will typically do it sooner sometime during your third year.
-  * Plan the date keeping in mind that you will take thesis credits the semester after you pass the oral. Therefore late in the semester is preferable to the beginning. The cut-off date is the day in which the semester officially starts, although it is possible to extend it to the "last day to add a course without college scholastic committee approval" which is two weeks into the semester.
-==== What do you have to do before the Oral Exam ====
-  * File [[http://onestop.umn.edu/sites/onestop.umn.edu/files/forms/otr198.pdf|Degree Program form]] preferably at least one month before the exam.
-  * Talk to the committee members and find a good time to have the exam.
-    * If a member of the committee is not available around the time of the exam, find a suitable substitute and inform the DGS.  He will let you know the proper procedure for notifying the Graduate School of this change.
-  * Once the Degree Program is approved by the Graduate School, you can (and should) schedule your exam via the [[http://www.grad.umn.edu/students/prelimschedule/index.html|Doctoral Preliminary Oral Examination Scheduling]]. This has to be at least one week before the exam.
-  * At the same time, talk to Abby so that she can reserve a room for you.
-  * The Graduate School will then send the Preliminary Oral Examination Report form to the chair of the committee or email you when the form is ready to be picked up.
-  * Once the exam is finished, the Preliminary Oral Examination Report must be sent back to the Graduate School within a day (this should be checked - on the Report).
-==== Paper and presentation ====
-You are expected to write a paper for the oral exam, and give it to the committee members **at least two weeks before the exam** (some faculty members want more than two weeks to be able to give the paper due attention. Check with them well in advance about this).  During the exam, you will talk about the paper for up to 20 minutes.  The paper should be written concisely. The recommended length is about 10 pages (double spaced).  A small difference from the recommended length is acceptable, but the length should not be more than 15 pages (double space).
-The paper should deal with a research topic that you may work on for your thesis or part of it __to demonstrate that you are "ready" to start research__.  (If you end up doing something else for your thesis, that's OK.)  The paper should therefore demonstrate that you understand why it is meaningful to do such research (why it should be of interest to people or at the least other physicists) and why it is possible (probable or likely?) to find reasonable results.  To this end, you should present background information about the proposed research, which may include a theoretical basis (if it's experimental research); related research which has been done and how it is related to the proposed research; what you will do differently from previous work to improve on it, if such research exists; some rough description of your proposed research; and expected results.  The paper does not have to have any results from your research since it is meant to be an opportunity for you to demonstrate your aptitude to START doing research.  However, some professors, particularly those in theory, like you to have done some easy research to see how well you can approach theoretical problems, and may ask you to include some of the work in the oral exam.
-The total duration of the exam should not exceed 90 minutes.  This time includes your initial presentation of the paper.  You should prepare your presentation to be 20 minutes long so that you will not be rushed when you are asked questions later.  If your presentation goes long your committee members may interrupt you, and move to the next stage of the exam.  So, make sure that you can effectively review your paper in 20 minutes or less.  In the oral presentation, the audience usually does not have time to really digest complex concepts, so you should use more visuals than in the paper, and discuss issues in a more intuitive way perhaps using graphics.

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