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Steering Committee Meeting (Nov 18, 2019)
Convener Nominations
Process: We need to choose 2 names for each of the 10 frontiers, looking for a balance. Do not bother with the topical subgroup nominations. In principle, the co-conveners should be 1 young and 1 old. However, it should also (where relevant) be 1 theorist and 1 experimentalist. Plus we should try our best for appropriate diversity. Recognize that this is an impossible task and we will just do our best.
Assign a chair and a deputy to each of the 10 Frontiers
Energy Frontier
Cosmic Frontier
Frontiers in Neutrino Physics
Frontiers in Rare Processes and Precision Measurements
Theory Frontier
Underground Facilities and Infrastructure
Accelerator Science and Technology Frontier
Instrumentation Frontier
Computational Frontier
Community Involvement
Job of chair and deputy
Extract the names from the spreadsheet and make a new google spreadsheet with columns for Name, Demographics, Duplication, and “paired with”, as well as “grade”. Let the grade be your best guess at their qualifications for the job. 1 is best, 5 is lowest. Do this without any regard for demographics.
Write defining demographics near each name (old/young/theorist/experimentalist/male/female).
Go to the other spreadsheets and see if any of your list was also nominated for another frontier. If so, mark it in the appropriate column.
Next consider the demographics and your grade and see if you can find reasonable pairs - mark the other member of the pair in the paired with column.
Once this is done, invite the rest of the exec to make comments on your list in a comment section below.
Once we have all had a chance to comment, we will need to meet by phone to evaluate our lists together.
We will identify the top pairs and send email to them asking a variety of questions, e.g.
You have been nominated to serve as a co-convener for the XXXX frontier with the following job description… would you be willing to serve, if chosen? To help with the selection process, could you answer the following questions… etc. In other words, we can still ask for more information to help us make the final decision. In this 2-tiered approach, we do not have tons of time, so let's get the first set of bullet points done over the next week.