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| computing:accounts:email_migration [2017/03/28 12:32] – [Staff] bren | computing:accounts:email_migration [2017/04/19 16:10] (current) – [SPA Email Migration] bren | ||
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| <box 40% right blue right-clear|Quick Links> | <box 40% right blue right-clear|Quick Links> | ||
| - | * [[https:// | ||
| * [[https:// | * [[https:// | ||
| </ | </ | ||
| - | For improved security, availability | + | For improved security |
| - | If practicable, | + | The migration is a two step process: |
| + | - Set up forwarding in [[http:// | ||
| + | - Migration of old mail to Gmail | ||
| + | |||
| + | If practicable, | ||
| * Greater protection from malware, spam, phishing and other malicious emails | * Greater protection from malware, spam, phishing and other malicious emails | ||
| * Higher availability of email services and access on a wide variety of devices | * Higher availability of email services and access on a wide variety of devices | ||
| - | * Nearly no impact when the email migration takes place; can disregard any reminder emails of your upcoming migration date as you’ve already made the change and have adjusted to the new email service | + | * Minimal |
| + | * Unlimited mail storage | ||
| If you are unhappy with your InternetID please contact [[help@umn.edu|1-HELP]] and they will help you change it. | If you are unhappy with your InternetID please contact [[help@umn.edu|1-HELP]] and they will help you change it. | ||
| Line 17: | Line 21: | ||
| This guide will provide details on the email migration process, as well as answer common questions you might have. In the event that your question is not answered here, please contact [[net@physics.umn.edu]]. | This guide will provide details on the email migration process, as well as answer common questions you might have. In the event that your question is not answered here, please contact [[net@physics.umn.edu]]. | ||
| - | ===== Users ===== | + | ===== Timeline |
| - | All faculty, staff, students and other users with physics or astro email mailboxes will automatically | + | All faculty, staff, students and other users with physics or astro email mailboxes will have their SPA email forwarded to their UMN email account |
| - | Depending on your role in our School and in an effort to avoid any conflicts with teaching, research or other duties your email account will be migrated during a specific time period. If **absolutely necessary** users will have one opportunity to reschedule at a different time. | + | Depending on your role in our School and in an effort to avoid any conflicts with teaching, research or other duties your email account will be migrated during a specific time period |
| ==== Faculty ==== | ==== Faculty ==== | ||
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| ==== Staff ==== | ==== Staff ==== | ||
| - | Administrative staff will be migrated when the change over to new Windows systems occurs. | + | Administrative staff will be migrated when the change over to new Windows systems occurs. |
| - | Other staff and researchers will be migrated beginning in late April, 2017. | + | Other staff and researchers will start to be migrated beginning in late April, 2017. |
| ==== Students ==== | ==== Students ==== | ||
| - | Will be migrated during fall semester and before the final shutdown | + | Students will be migrated during fall semester and before the final changeover |
| - | If you have teaching responsibilities and need your email migrated sooner, please contact net@physics.umn.edu and we will make every effort to have your email migrated during the summer. | + | If you have teaching responsibilities and need your email migrated sooner, please contact |
| ==== Other Users ==== | ==== Other Users ==== | ||
| + | Users without a university appointment can forward to an external address or if necessary, a sponsored University of Minnesota account can be created. | ||
| - | + | ===== Process Details | |
| - | ===== How will the process occur ===== | + | |
| Leading up to your specific migration date you will receive several emails notifying and reminding you of your migration date - these will be sent out at 1 month, 2 weeks, 2 days and 1 day beforehand. | Leading up to your specific migration date you will receive several emails notifying and reminding you of your migration date - these will be sent out at 1 month, 2 weeks, 2 days and 1 day beforehand. | ||
| - | On your migration date, SPA-IT will set up forwarding on your account as well as change your mailbox to read-only to prevent further changes. At that time you will begin to receive all emails at your UMN email account, and SPA-IT will coordinate with the OIT Google team to import all of your email to your new account. The process of the migration will take approximately 2 days, depending on the size of your mailbox. Please note that this is only possible for users switching to UMN email accounts. | + | On your migration date, SPA-IT will set up forwarding on your account, if not already done, as well as change your mailbox to read-only to prevent further changes. At that time you will begin to receive all emails at your UMN email account. SPA-IT will coordinate with the OIT Google team to import all of your email to your new account. The process of the migration will take approximately 2 days, depending on the size of your mailbox. Please note that this is only possible for users switching to UMN email accounts. |
| - | If necessary, during the migration process you will still be able to log in and retrieve any physice | + | If necessary, during the migration process you will still be able to log in and retrieve any physics |