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computing:department:print:scanning

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computing:department:print:scanning [2009/08/17 18:14] – external edit 127.0.0.1computing:department:print:scanning [2014/02/17 12:33] (current) – [To scan using the HP Digital Senders] allan
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 ====== Scanning Instructions ====== ====== Scanning Instructions ======
 +<note>
 +We recommend you always scan documents //to your own email address// rather than direct to other people, as otherwise you will have no confirmation that they arrive</note>
  
-Several network scanning devices are available: two HP Digital Sender in the Physics mail room (147) and reading room (216), and two Toshiba digital copiers in Astronomy and FTPI, and an HP multifunction Laserjet 4100MFP in the accounting office.+===== Scan using Physics Xerox copiers =====
  
-===== To scan using the Digital Sender =====+To scan using the Xerox copiers (Tate 145 and 335; PAN 211 and 411): 
 +  * Press the "Services Home" button and select the "Copy" option 
 +  * Select required features: reduce/enlarge, 2-sided, color, etc 
 +  * Enter recipient email address(es) 
 +    * You can type all or part of someone's name, and hit "Search" to retrieve their email from the Physics directory 
 +  * Press "Start" to scan your documents from the input tray. 
 + 
 +===== To scan using a Toshiba eStudio copier ===== 
 + 
 +To scan to email using the eStudio copiers (FTPI 431, MIFA 358, PAN 311): 
 +  * Load your document into the document feeder, or place on the scanner glass. 
 +  * Enter your department code on the touch screen, and hit the "SCAN" button. 
 +  * Press the [SCAN to EMAIL] button on-screen. 
 +  * Enter the email address - hit the "Email to" button.  Note: The default display is the copier internal directory (which is unused) - either hit "E-mail address" to enter an address using the on-screen keyboard, or "Search" to find an address in the department directory. 
 +  * After entering your address, hit the "Return" button to return to the main email screen. 
 +  * Select among scan types (PDF, TIFF-multi, TIFF-single) 
 +    * Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. //The default setting is monochrome.// 
 +  * Hit "Enter" to return to the main scan screen. 
 +  * Press "Scan!" to scan your document. 
 + 
 +==== Changing Default Scan Settings (such as scan size) ==== 
 + 
 +To change your default scan settings to avoid getting really big files for simple text-only documents, do the following: 
 +  * Sign in with your dept code 
 +  * Press the 'User Functions' button 
 +  * Click the "user Tab" using the touch screen 
 +  * Select "Scan" 
 +  * Now arrow down until you see page 5/5 and the 'Resolution' box 
 +  * If you usually scan text-only documents and are getting very large files, set Resolution to 200dpi and 'Text' only 
 + 
 +==== Changing Scan Settings for Your Current Scan Session ==== 
 + 
 +The above directions will change your scan settings for every log in with that ID number. If you want to change your scan settings for only your current log-in session, do the following: 
 +  * Press "Scan" button on the control panel using a button on the right-hand panel 
 +  * Click the 'Scan Setting' text in the right-hand-side of the display that pops up 
 +  * Now you can specify the resolution on the first screen (page 1/3) 
 +  * Press 'Original Mode' and it will pop up with a box of scan types. If it's just text, you can select 'Text', otherwise 'Text/Photo', etc. 
 + 
 + 
 +===== To scan using the HP Digital Senders =====
  
 This is a touch-screen device - most or all interaction is through the screen. This is a touch-screen device - most or all interaction is through the screen.
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 The Digital Sender can scan both sides of a double-sided document. The Digital Sender can scan both sides of a double-sided document.
  
-===== To scan using the 4100MFP ===== +<note> 
-  * Load a document in the document feeder +If you find your scanned page has streaks or lines on it, especially when using the sheet feeder 
-  * Select "e-mail" from the menu +  * check the transparent "window" on the rear bottom of the scanner lid. Often a loose scrap of paper will get lodged here and cause a line on pages scanned through the document feeder. 
-  * Enter "From", "To" and "Subject" +  * if that doesn't resolve it, check/clean the document glass 
-  * select "OK" +</note>
-  * Select "Settings" +
-  * Choose color and file type (usually jpeg) and select "OK" +
-  * Press the "Start" button.  +
- +
- +
-===== To scan using a Toshiba eStudio copier ===== +
-The eStudio can scan to several destinations: to email; to the department file server, or to its own internal storage. You can send a scan to any or all of these destinations at once. Most people will want to scan to email. +
- +
-==== To scan to email: ==== +
- +
-  * Load your document into the document feeder, or place on the scanner glass. +
-  * Enter your department code on the touch screen, and hit the "SCAN" button. +
-  * Press the [SCAN to EMAIL] button on-screen. +
-  * Enter the email address - hit the "Email to" button.  Note: The default display is the copier internal directory (which is unused) - either hit "E-mail address" to enter an address using the on-screen keyboard, or "Search" to find an address in the department directory. +
-  * After entering your address, hit the "Return" button to return to the main email screen. +
-  * Select among scan types (PDF, TIFF-multi, TIFF-single) +
-    * Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. //The default setting is monochrome.// +
-  * Hit "Enter" to return to the main scan screen. +
-  * Press "Scan!" to scan your document.  +
- +
-==== To scan to file: ==== +
- +
-  * Load your document into the document feeder, or place on the scanner glass. +
-  * Enter your department code on the touch screen, and hit the "SCAN" button. +
-  * Press the [SCAN to FILE] button on-screen +
-  * Select "MFP local" to scan to the internal storage, or \\PHYSICS\DROPBOX to scan to our fileserver.. +
-  * Select among scan types (PDF, TIFF-multi, TIFF-single). +
-    * Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. +
-  * Press "Scan!" to scan your document.  +
- +
-If you don't have a department code for the (Astronomy) copier, you can use the "generic" code 53300, which allows you to scan but has no ability to copy or print.+
  
-MFP local scans can be found on the Windows network neighborhood, in the network path ''\\TOSHIBA358\FILE_SHARE''. Scans sent to \\PHYSICS\DROPBOX may be found in the directory /home/ftp/dropbox on our unix/linux systems, after a few minutes. Any files not collected will be deleted after 3-4 days. 
  
-You can check the status of your scan job by hitting the "Job Status" button, then selecting "Log" and "Scan" in the on-screen menu.  
computing/department/print/scanning.1250550842.txt.gz · Last modified: 2011/02/03 19:24 (external edit)

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