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computing:department:print:scanning

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computing:department:print:scanning [2011/02/03 19:25] – [Physics Xerox copiers] allancomputing:department:print:scanning [2014/02/17 12:33] (current) – [To scan using the HP Digital Senders] allan
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 ====== Scanning Instructions ====== ====== Scanning Instructions ======
- +<note> 
-Several network scanning devices are available: two HP Digital Sender in the Physics mail room (147) and reading room (216), and two Toshiba digital copiers in Astronomy and FTPI, and an HP multifunction Laserjet 4100MFP in the accounting office.+We recommend you always scan documents //to your own email address// rather than direct to other people, as otherwise you will have no confirmation that they arrive</note>
  
 ===== Scan using Physics Xerox copiers ===== ===== Scan using Physics Xerox copiers =====
  
-To scan using the Xerox copiers (mailroom and 3rd floor):+To scan using the Xerox copiers (Tate 145 and 335; PAN 211 and 411):
   * Press the "Services Home" button and select the "Copy" option   * Press the "Services Home" button and select the "Copy" option
   * Select required features: reduce/enlarge, 2-sided, color, etc   * Select required features: reduce/enlarge, 2-sided, color, etc
   * Enter recipient email address(es)   * Enter recipient email address(es)
     * You can type all or part of someone's name, and hit "Search" to retrieve their email from the Physics directory     * You can type all or part of someone's name, and hit "Search" to retrieve their email from the Physics directory
-    * **We recommend you scan documents //to yourself// rather than direct to other people, as otherwise you will have no confirmation that they arrive** 
   * Press "Start" to scan your documents from the input tray.   * Press "Start" to scan your documents from the input tray.
  
 ===== To scan using a Toshiba eStudio copier ===== ===== To scan using a Toshiba eStudio copier =====
-The eStudio can scan to several destinations: to email; to the department file server, or to its own internal storage. You can send a scan to any or all of these destinations at once. Most people will want to scan to email. 
- 
-==== To scan to email: ==== 
  
 +To scan to email using the eStudio copiers (FTPI 431, MIFA 358, PAN 311):
   * Load your document into the document feeder, or place on the scanner glass.   * Load your document into the document feeder, or place on the scanner glass.
   * Enter your department code on the touch screen, and hit the "SCAN" button.   * Enter your department code on the touch screen, and hit the "SCAN" button.
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     * Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. //The default setting is monochrome.//     * Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. //The default setting is monochrome.//
   * Hit "Enter" to return to the main scan screen.   * Hit "Enter" to return to the main scan screen.
-  * Press "Scan!" to scan your document. +  * Press "Scan!" to scan your document.
  
-==== To scan to file: ====+==== Changing Default Scan Settings (such as scan size) ====
  
-  * Load your document into the document feeder, or place on the scanner glass. +To change your default scan settings to avoid getting really big files for simple text-only documents, do the following: 
-  * Enter your department code on the touch screen, and hit the "SCAN" button. +  * Sign in with your dept code 
-  * Press the [SCAN to FILE] button on-screen +  * Press the 'User Functions' button 
-  * Select "MFP local" to scan to the internal storage, or \\PHYSICS\DROPBOX to scan to our fileserver.. +  * Click the "user Tab" using the touch screen 
-  * Select among scan types (PDF, TIFF-multi, TIFF-single). +  * Select "Scan" 
-    * Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. +  * Now arrow down until you see page 5/5 and the 'Resolution' box 
-  * Press "Scan!" to scan your document. +  * If you usually scan text-only documents and are getting very large files, set Resolution to 200dpi and 'Text' only
  
-If you don't have a department code for the (Astronomy) copier, you can use the "generic" code 53300, which allows you to scan but has no ability to copy or print.+==== Changing Scan Settings for Your Current Scan Session ====
  
-MFP local scans can be found on the Windows network neighborhood, in the network path ''\\TOSHIBA358\FILE_SHARE''. Scans sent to \\PHYSICS\DROPBOX may be found in the directory /home/ftp/dropbox on our unix/linux systems, after a few minutes. Any files not collected will be deleted after 3-4 days.+The above directions will change your scan settings for every log in with that ID number. If you want to change your scan settings for only your current log-in session, do the following: 
 +  * Press "Scan" button on the control panel using a button on the right-hand panel 
 +  * Click the 'Scan Setting' text in the right-hand-side of the display that pops up 
 +  * Now you can specify the resolution on the first screen (page 1/3) 
 +  * Press 'Original Mode' and it will pop up with a box of scan types. If it's just text, you can select 'Text', otherwise 'Text/Photo', etc.
  
-You can check the status of your scan job by hitting the "Job Status" button, then selecting "Log" and "Scan" in the on-screen menu.  
  
 ===== To scan using the HP Digital Senders ===== ===== To scan using the HP Digital Senders =====
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 The Digital Sender can scan both sides of a double-sided document. The Digital Sender can scan both sides of a double-sided document.
 +
 +<note>
 +If you find your scanned page has streaks or lines on it, especially when using the sheet feeder
 +  * check the transparent "window" on the rear bottom of the scanner lid. Often a loose scrap of paper will get lodged here and cause a line on pages scanned through the document feeder.
 +  * if that doesn't resolve it, check/clean the document glass
 +</note>
  
  
computing/department/print/scanning.1296782707.txt.gz · Last modified: 2011/02/03 19:25 by allan

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