Several network scanning devices are available: two HP Digital Sender in the Physics mail room (147) and reading room (216), and two Toshiba digital copiers in Astronomy and FTPI, and an HP multifunction Laserjet 4100MFP in the accounting office.

To scan using the Xerox copiers (mailroom and 3rd floor):

• Press the “Services Home” button and select the “Copy” option
• Select required features: reduce/enlarge, 2-sided, color, etc
• Enter recipient email address(es)
  • You can type all or part of someone's name, and hit “Search” to retrieve their email from the Physics directory
  • We recommend you scan documents to yourself rather than direct to other people, as otherwise you will have no confirmation that they arrive
• Press “Start” to scan your documents from the input tray.

The eStudio can scan to several destinations: to email; to the department file server, or to its own internal storage. You can send a scan to any or all of these destinations at once. Most people will want to scan to email.

• Load your document into the document feeder, or place on the scanner glass.
• Enter your department code on the touch screen, and hit the “SCAN” button.
• Press the [SCAN to EMAIL] button on-screen.
• Enter the email address - hit the “Email to” button. Note: The default display is the copier internal directory (which is unused) - either hit “E-mail address” to enter an address using the on-screen keyboard, or “Search” to find an address in the department directory.
• After entering your address, hit the “Return” button to return to the main email screen.
• Select among scan types (PDF, TIFF-multi, TIFF-single)
  • Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. The default setting is monochrome.
• Hit “Enter” to return to the main scan screen.
• Press “Scan!” to scan your document.

• Load your document into the document feeder, or place on the scanner glass.
• Enter your department code on the touch screen, and hit the “SCAN” button.
• Press the [SCAN to FILE] button on-screen
• Select “MFP local” to scan to the internal storage, or \\PHYSICS\DROPBOX to scan to our fileserver..
• Select among scan types (PDF, TIFF-multi, TIFF-single).
  • Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings.
• Press “Scan!” to scan your document.

If you don't have a department code for the (Astronomy) copier, you can use the “generic” code 53300, which allows you to scan but has no ability to copy or print.

MFP local scans can be found on the Windows network neighborhood, in the network path \\TOSHIBA358\FILE_SHARE. Scans sent to \\PHYSICS\DROPBOX may be found in the directory /home/ftp/dropbox on our unix/linux systems, after a few minutes. Any files not collected will be deleted after 3-4 days.

You can check the status of your scan job by hitting the “Job Status” button, then selecting “Log” and “Scan” in the on-screen menu.

This is a touch-screen device - most or all interaction is through the screen.

• Load a document in the document feeder
• Select “e-mail” from the menu on the touch screen
• Enter “From”, “To” and “Subject”.
• select “OK”
• Select “Settings”
• Choose options such as duplex, color and file type and select “OK”
• Press the “Start” button.

The device will attempt to look up email addresses from the online Physics Directory, as you type.

The Digital Sender can scan both sides of a double-sided document.