Several network scanning devices are available: two Xerox digital copiers (mailroom and 3rd floor north), two HP Digital Senders (mail room 147 and reading room 216), and two Toshiba digital copiers in Astronomy and FTPI.

We recommend you always scan documents to your own email address rather than direct to other people, as otherwise you will have no confirmation that they arrive

To scan using the Xerox copiers (mailroom and 3rd floor):

• Press the “Services Home” button and select the “Copy” option
• Select required features: reduce/enlarge, 2-sided, color, etc
• Enter recipient email address(es)
  • You can type all or part of someone's name, and hit “Search” to retrieve their email from the Physics directory
• Press “Start” to scan your documents from the input tray.

To scan to email using the eStudio copiers (FTPI and Astronomy):

• Load your document into the document feeder, or place on the scanner glass.
• Enter your department code on the touch screen, and hit the “SCAN” button.
• Press the [SCAN to EMAIL] button on-screen.
• Enter the email address - hit the “Email to” button. Note: The default display is the copier internal directory (which is unused) - either hit “E-mail address” to enter an address using the on-screen keyboard, or “Search” to find an address in the department directory.
• After entering your address, hit the “Return” button to return to the main email screen.
• Select among scan types (PDF, TIFF-multi, TIFF-single)
  • Use the scan functions [EDIT] button to set custom page size or to select scan dpi and color/monochrome settings. The default setting is monochrome.
• Hit “Enter” to return to the main scan screen.
• Press “Scan!” to scan your document.

To change your default scan settings to avoid getting really big files for simple text-only documents, do the following:

• Sign in with your dept code
• Press the 'User Functions' button
• Click the “user Tab” using the touch screen
• Select “Scan”
• Now arrow down until you see page 5/5 and the 'Resolution' box
• If you usually scan text-only documents and are getting very large files, set Resolution to 200dpi and 'Text' only

The above directions will change your scan settings for every log in with that ID number. If you want to change your scan settings for only your current log-in session, do the following:

• Press “Scan” button on the control panel using a button on the right-hand panel
• Click the 'Scan Setting' text in the right-hand-side of the display that pops up
• Now you can specify the resolution on the first screen (page 1/3)
• Press 'Original Mode' and it will pop up with a box of scan types. If it's just text, you can select 'Text', otherwise 'Text/Photo', etc.

This is a touch-screen device - most or all interaction is through the screen.

• Load a document in the document feeder
• Select “e-mail” from the menu on the touch screen
• Enter “From”, “To” and “Subject”.
• select “OK”
• Select “Settings”
• Choose options such as duplex, color and file type and select “OK”
• Press the “Start” button.

The device will attempt to look up email addresses from the online Physics Directory, as you type.

The Digital Sender can scan both sides of a double-sided document.

If you find your scanned page has streaks or lines on it, especially when using the sheet feeder, check/clean the document glass!