Apple have changed the appearance of the Printer Setup Utility slightly in each version of Mac OS X, so these instructions may not exactly match what you see. To add a printer using Mac OS X,

• open Printer Setup Utility, from the Utilities folder
• click Add.
• In the window that appears, select IP Printing from the pull-down menu, and for Printer Type, choose HP jetdirect.
• For Printer Address, enter the hostname of the printer, which is usually ljxxx.spa.umn.edu, where xxx is the room number (eg, lj342.spa.umn.edu). Most printers should also have a label with this information.
• Select the appropriate printer model under Printer Model.
  • Most of the time, the correct printer model should be detected automatically. In some cases, eg with the Xerox Phaser printers, you may need to install a PPD file for all features to work.
  • Xerox PPD files can be downloaded from http://www.office.xerox.com/
• Click Add.

<note important> Important, if you are not on the Tate Lab wired network (eg you are using wireless), you must log in to the Physics website and wait a few minutes. Refer to the note on the parent page </note>

Note: These instructions may (this, in fact, is 99.99% guaranteed!) not work in any other release, as Apple changes their menu options, layouts, wording on every release of OS X. To add a printer:

• Apple Key + P from any print-eligible program (e.g. Acrobat, Firefox, Safari, etc.)
• Select “Add a Printer”
• Select “IP” from the top boxes if it is not already selected
• Printer Address enter in the printer you are trying to add – (eg, lj342.spa.umn.edu) .
• Set the “Protocol” as “socket”
• For the “Print Using” box, select “Auto-Detect” and OS X will attempt to find the best print driver available
• Select “OK”
• Whenever printing from a machine on the U of M Wireless networks, make sure you are logged in to the physics website

Please refer to separate instructions for printing to Xerox copiers or printing to color Toshiba copiers

Running the installer downloaded above is quite straightforward, and doesn't require answering any questions. You can add a new printer using the Print Manager (from system prefs or via the print dialog in an application.)

These directions are for Mac OS 10.7:

• New toshiba copier 3sw
  • Install Mac PPD gz from toshiba e-STUDIO4540C drivers page. Should distribute as a dmg image, and you'll need to walk through the installer.
• Old toshiba copier 431
  • Install Mac PPD from toshiba for e-Studio 451c
• Remove the printer if you tried to add it before.
• Click plus to add new printer.
• Choose “IP printer” tab at the top.
• For protocol, choose “HP JetDirect”.
• For printer name, enter “toshiba-3sw.spa.umn.edu”, or “toshiba431.spa.umn.edu”.
• Finally, you may be asked about “installable options”. The correct settings for these printers are:
  • Finisher: Multi Position Stapler
  • Drawers: LCF

You need to enter your department printing code, otherwise the copiers will reject print jobs. The code needs to be entered when you go to print, not when you install the printer.

• In any application, click “File”…“Print” to open a print dialog. Choose the toshiba copier.
• In the third menu (“Copies and Pages”) choose “Print Mode”.
• Make sure the first box is set to “Normal”, and the second is set to “Department Code - Enabled” and enter your department code in the box to the right. To avoid printing excess pages, set “Do not Print Blank Pages - Enabled”. Note that if you open the 3rd popup menu again and go to “Layout”, you may specify multiple-up (multiple pages per sheet) and duplex (double-sided) options.
• In order for the computer to permanently remember your Department Code, you must save this as a “Preset”. In the 2nd “Presets” popup menu, choose 'Save As…“, and save it with a descriptive name indicating you've entered the Department Code (DC) for the copiers. Your computer will default to this preset on this printer in every program, from now on.