<note tip> To find what printers are available to you, consult our list of printers in MyPhys.

For our unix/linux systems, you can also find a list of the printers on our unix print server by visiting https://cups.physics.umn.edu/printers/ </note>

• Printing on Unix and Linux
• Printing on Windows

Printing is possible from any UofM network without any special action being needed. You will not be able to print to Physics printers from outside the UofM network without first connecting to the University's VPN.

Setup guides:

• Windows
• Mac OS
• Unix or Linux
• Specific instructions for Xerox Copiers
• Specific instructions for Toshiba Copiers

There are several devices available to use to scan, copy and send documents.

• Xerox digital copiers in Tate 147 (mailroom) and 3rd floor; and PAN 211 and 411.
• Three Toshiba eStudio color digital copiers are located in the PAN 311, FTPI room 431, and in MIFA (hallway outside Tate 358).
• HP Digital Senders are scanning-only devices, located in the Tate Lab mail room (145) and reading room (216)

All of these can scan pages or documents and send them to a given email address as either a PDF or TIFF attachment.

<note> We strongly recommend that you send scanned documents to your own email address, and forward them from there to the final recipient.

For more information view our scanning directions </note>

User manuals for these devices can be found here. There is also a Xerox Quick Start guide

The department-operated Xerox and Toshiba digital copiers require a user code for copying. You can find your code, as well as a usage history, under the “copy” section of your MyPhys page. You need to be in the Physics directory to have a copy code (or to access MyPhys).

Two of the Xerox copiers include a fax function.

• PAN-211 - the number is 612-301-3434
• Williamson - the number is 612-624-4578.

Remember most places will now accept emailed scanned documents, which are probably easier and more reliable than faxing.

• To send a fax, hit the “Services Home” button and choose “Fax”
• Enter your personal copy code (as found on MyPhys)
• Enter the destination phone number, including UPAC code if needed.
• Press “Start”

<note>You can also send a fax by simply printing to this copier. The exact steps depend on your computer, but (for example) on the Physics Windows 7 machines, in the print “properties” window, you should choose a “Job Type” of “Fax”. The driver should then prompt you for the recipient phone numbers. Remember to include any required dialing prefixes, UPAC numbers, etc.</note>

Paper can be obtained from the supply room 139 or mailroom 147.

For HP printers with a Cartridge Care or Loffler sticker - When toner runs low, either

1. if the printer is in your own office or lab, call Loffler at (612) 331-7757. Tell them the printer ID from the sticker (eg “SOPA#3”) and the room number. They will come and replace the toner. Please make sure someone is available to let them into the room when they are supposed to arrive.
2. for shared/public printers, you can either call Loffler yourself as above, or send email to net@physics.umn.edu (if so, please make sure you let us know the room and printer ID).

<note> Cartridge Care was acquired by Loffler Companies, INC. They can still be reached at the old cartridge care number. </note> For public Xerox printers (non-Cartridge Care) - we will monitor toner level and replace when needed, but you can also send email to net@physics.umn.edu if necessary.

For any color printer - primarily the Xerox Phaser 6280 - order new toner through room 136 (you will need to provide an account number; the department does not provide toner for color printers).

Toner cartridge disposal - Please put used toner cartridges in the recycling bin in room 139 (supply room).

Supplies for the Xerox copiers are kept by the front office in their supply cabinet. Part numbers for resupply are:

• Toner: 006R1146
• Staples: 108R493 or 8R12941

To reorder supplies, call Xerox at 800-822-2200, with the copier serial number (for them to look up our contract). For service, call 800-822-2979.

For maintenance or other problems with public physics printers, please let us know by sending email to net@physics.umn.edu.

• If an error code is given on the printer display, please let us know the exact code, as well as what caused it (if known - for example, if it was caused by printing a particular type of file).
• Even for printers with a Cartridge Care sticker we would prefer to know about the issue, rather than you call them directly. Some problems (such as network-related) can't be solved by Cartridge Care. We can also try to track if there are recurring problems with a particular printer, etc.